← Student & Academic Policies

Credit for Prior Learning (CPL) Procedure #3.3501.0001

Part 1. Purpose Statement:

These procedures define the requirements for implementation of Policy 3.3501 to enable students to enrich or accelerate their programs of study by eliminating duplication of learners鈥 educational efforts through the awarding of credit for prior learning.

Part 2. Scope/Applicability:

This procedure applies to all students.

Part 3. Definitions: n/a

Part 4. Procedures:

Subpart A. Methods of Assessing Credit for Prior Learning and Definitions:

The assessment of CPL includes the use of a broad range of tools for demonstration of competence that includes, but is not limited to: nationally recognized and locally developed examinations; individual assessments; portfolio review; non-college education and training and industry-recognized credentials.

Section 1. Standard Exams:

Section 2. Challenge Exams/Credit by Examination (Test Out)

Section 3. Individual Assessments

 

Section 4. Evaluation of Non-College Education and Training:

Section 5. Other:

Subpart B. General Credit for Prior Learning Procedures

Admitted students who feel they have mastered the content of a college course may apply for Credit for Prior Learning (CPL). This process may be initiated at any time.

  1. Students review the CPL information found on the website to gain an overview of the process and to self-assess eligibility for CPL. CPL credit will be awarded for learning that matches the competencies of a current course in a student鈥檚 declared program of study.
  2. Students submit the following to the CPL Coordinator, at CPL@southcentral.edu:
    • CPL Assessment Request form
    • Current resume and/or brief summary that explains learning experiences (see Career and Counseling Center for resume assistance)
  3. Student and the CPL Coordinator discuss what potential options for CPL are available to the student and the feasibility of documenting skills and knowledge, based on course competencies and learning objectives.
  4. When credit can be attained through methods other than CPL, the student will be referred directly to the Transfer Coordinator.
  5. The academic dean will be notified of the CPL request and discuss the request with credentialed faculty. If the decision is made to move forward, the academic dean will assign a credentialed faculty to conduct the assessment.  The faculty will confer with the student to determine appropriate assessment method(s), CPL method expectations, and timeframe. If agreed upon, the student and faculty sign the CPL Assessment Confirmation form.
  6. The faculty submits the CPL Assessment Confirmation form to the academic dean for approval, and then it鈥檚 routed to the CPL Coordinator. The CPL Coordinator documents approval and forwards to the business office to charge the student account.
  7. The student is charged a non-refundable fee based on the CPL assessment method.
  8. Once the fee has been paid, the student submits paid student account information and appropriate assessment materials to the CPL Coordinator, who verifies payment to faculty and routes materials to the faculty reviewer, if applicable. Students are encouraged to make a complete copy of assessment materials for their own use before submittal. Submitted assessment materials become the property of 色中色.
  9. Faculty conducts the assessment of the student鈥檚 submission and may request further information from the student.
  10. Faculty determine whether a student鈥檚 prior learning demonstrated the equivalency of the course based on meeting 75% of the learning outcomes. Faculty will specifically state what outcomes are met and what outcomes are not met to clearly illustrate whether or not the stated goal of 75% equivalency has or has not been met. If the student met a portion of learning outcomes, the faculty may consider other CPL options or credit awards (for example: partial credit award and/or an independent study).
  11. Faculty will complete the CPL Evaluator Response form for each course where credit was requested signifying approval and a corresponding letter grade or denial of the credit request with a sufficient explanation. The CPL Evaluator Response form will be forwarded to the CPL Coordinator.
  12. The CPL Coordinator will review the CPL Evaluator Response form, document completion by faculty, verify payment for the CPL assessment, and make appropriate entries to the student transcript. The CPL Coordinator will notify the Registrar, faculty, and the dean鈥檚 administrative assistant of process completion.
  13. Credits shall be transcribed according to Minnesota State System Policy.
  14. The CPL Coordinator will notify the student in writing of the final outcome of their CPL Assessment Request.
  15. If the evaluation outcome is a denial of credit, the student may attempt a second time, upon approval of the faculty. Students are limited to two attempts at CPL per course. The student is responsible to pay the per credit fee for each attempt.
  16. If a student disagrees with the CPL evaluation outcome, an appeal process is available from the CPL Coordinator. The student must submit an appeal within three months of notification of the CPL assessment decision.
  17. Failure to comply with these procedures may result in the removal of the CPL assessment option for that course.

Subpart C. Standardized Exams General Procedure and Specific Exam Procedures Standardized Exams General Procedure:

Credit for prior learning can be earned through standardized exams administered by nationally recognized testing organizations.

Section 1. Specific Exam Procedure:

Subsection a. Advanced Placement Exam (AP)

Advanced Placement is a program of the College Entrance Examination Board through which secondary student鈥檚 complete college-level courses in high schools that are designated as AP and earn college credits by demonstrating a specified level of performance on AP examinations. The AP examinations, which are scored on a 5-point scale, can be taken by any student who feels prepared by independent study or other preparation as well as by students who complete AP courses.

SCC will grant credit for AP examinations according to the following:

Subsection b. College Level Examination Program (CLEP)

Credits may be awarded through the successful completion of CLEP in the general examinations in composition and literature, history and social sciences, and science and mathematics, provided no previous academic credits have been earned in these areas.

SCC will award credit for the completion of CLEP with a score of 50 or higher with the exception of Level 2 foreign language examinations for which a minimum score of 63 for German language, 62 for French language, and 66 for Spanish language is required.

Subsection c. DANTES Subject Standardized Test (DSST)

DSST exams are available to anyone who is seeking college credit outside the traditional classroom, including college students, adult learners, high school students, and military personnel. Credit may be awarded in subject areas such as social sciences, math, applied technology, business, physical sciences, and humanities.

Subsection d. Excelsior College Examinations (UExcel)

UExcel Excelsior College Examination Program is a credit by examination program offered in a computer-based format. Credit may be awarded in subject areas such as business, education, humanities, natural sciences & mathematics, nursing, social sciences/history, technology, and business ethics.

Subsection e. International Baccalaureate (IB)

The International Baccalaureate (IB) program is an internationally recognized program through which secondary students complete a comprehensive curriculum of rigorous study and demonstrate performance on IB examinations. The examination for the diploma covers six subjects, three or four of which must be at the higher level and others at the subsidiary level. Students may present an official IB diploma or a certificate recognizing specific higher level or subsidiary level test scores for consideration.

SCC will grant credit for IB examinations according to the following:

Subsection f. New York University Foreign Language Proficiency (NYUFLP)

The NYU School of Professional Studies offers more than 50 different language-testing examinations to evaluate knowledge of a foreign language.

Subsection g. National Occupational Competency Testing Institute (NOCTI)

SCC may grant credit to students who have met or exceeded national average scores on the NOCTI assessments for specific skill sets in specific program areas.

Students are responsible to provide documentation to support their request

Subsection h. Thomas Edison College Examination Program (TECEP)

TECEP庐 exams are similar to final exams for college courses and are available to adults who have acquired college-level knowledge outside the classroom. Credit may be awarded in subject areas such as English composition, humanities, social sciences, natural sciences/mathematics, business and management, computer science technology, and applied science and technology.

Subpart D. Challenge Exams/Credit by Examination (Test Out)

A Challenge Exam is developed by SCC credentialed faculty in the academic discipline that offers the course. Credit is granted for demonstrated proficiency of course-specific requirements by the student through successful completion of the examination.

Subpart E. Individual Assessments
Section 1. Portfolio Assessment

A CPL Portfolio is a collection of information gathered by the student and presented in a systematic format that validates the prior learning.

The assessment of prior learning will be based on the documentation presented. After meeting with the assigned faculty evaluator and agreeing to the portfolio assessment method, expectations, and timeline, the student will submit portfolio materials and any additional documentation requested by the assigned faculty evaluator. Please refer to the portfolio template for assistance with portfolio structure, documentation and writing. If the portfolio is returned for minor revisions, a date of return will be listed on the Evaluator Response Form.

Before submitting your portfolio, it is recommended that you make a copy for your own records.

Minimum requirements for the content of a portfolio:

Section 2. Skill Simulation or Demonstration

A skills demonstration is used to assess a wide range of practical based learning outcomes including applied skills and knowledge, such as laboratory skills, interpersonal skills or oral language skills. Sufficient evidence must be made available from the skills demonstration for verification and authentication of learning.

After meeting with the assigned faculty evaluator and agreeing to the skills demonstration assessment method and expectations, the student and faculty agree to the skill demonstration schedule and parameters for assessment:

Section 3. Interview-based Assessment

An interview-based assessment is used to evaluate a wide range of learning outcomes such as interpersonal skills or oral language skills. Sufficient evidence must be made available in the interview for verification and authentication of learning.

After meeting with the assigned faculty evaluator and agreeing to the interview-based assessment method and expectations, the student and faculty agree to the interview schedule and parameters for assessment:

Subpart F. Evaluation of Non-College Education and Training
Section 1. ACE Military 鈥 Training, Occupations and Other Military Credit

SCC awards applicable credit for validated military service training, experience, or coursework that is recognized by the American Council on Education (ACE) in accordance with Minnesota Statutes 搂197.775, Subdivision 2, Recognition of Courses. Boot camp, basic training, officer training school, and other courses offered by the military may be eligible for college credit.

The will be used as the evaluation tool. For further information see at

To see how your military training may apply to a specific SCC program, visit the

In order to seek credit for military training, complete the following:

Section 2. ACE CREDIT 鈥 Education, Workplace and Training

The American Council on Education (ACE) College Credit Recommendation Service helps adults gain access to academic credit for formal courses and examinations taken outside traditional academic programs.

To find out if an organization or company you've trained with has a recommended credit award, visit the at www2.acenet.edu/credit/?fuseaction=browse.main. This guide will give you the credit equivalence that you can use to discuss earning credit with SCC鈥檚 CPL Coordinator.

In order to seek credit for ACE recommended education, workplace and training, complete the following:

Section 3. NCCRS Workplace and Volunteer Training

NCCRS (National College Credit Recommendation Service) evaluates training and education programs that are offered outside of the traditional college classroom setting and translates them into college credit equivalency recommendations.

In order to seek credit for NCCRS Workplace and Volunteer Training Credit complete the following:

Section 4. Technical or Professional Certification/Credential

A certification is a designation earned by a person ensuring the individual is qualified to perform a task or job. Certification is often an employment qualification but not a legal requirement for that profession and can be earned through classes or tests. If you have earned any certifications or industry-recognized credentials that align with SCC鈥檚 programs you may be able to earn college credit.

The following conditions apply:

In order to seek credit for Technical or a Professional Certification or Industry Credentials complete the following:

Section 5. Technical or Professional Apprenticeship

Students who have completed or are currently enrolled in a Technical or Professional Apprenticeship Program that aligns with an SCC program may be eligible to earn college credit.

The following conditions apply:

In order to seek credit for a Technical or Professional Apprenticeship complete the following: Provide official documentation of the Technical or Professional Apprenticeship.

Documentation must include:

Section 6. Technical or Professional Licensure

Licensure is a means by which "permission to practice" is regulated and is a qualification required by law. If you have earned a Technical or Professional Licensure that aligns with SCC鈥檚 programs, you may be able to earn college credit.

The following conditions apply:

In order to seek credits for a Professional Licensure complete the following:

Section 7. Badges

A badge is an online representation of a skill, mastery of skill and/or recognition of expertise, as well as verification of a technical competence through projects, programs, courses, assessments, and other activities. Badges enable academic institutions and professional associations to recognize professional and experimental learning achievement in a way that can be verified and shared online.

If you have earned a Badge(s) that aligns with SCC鈥檚 programs you may be able to earn college credit.

The following conditions apply:

In order to seek credits for a Badge(s) complete the following:

Subpart G. Other
Section 1. Minnesota Articulated College Credit (Tech Prep)

CTECreditMN is a consortium of high schools and colleges who work together to provide students a pathway from high school to college. Students may earn college credits (Articulated College Credit) for high school courses completed in 10, 11, 12 grades.

Visit the to see what high schools and colleges are participating in Minnesota Articulated College Credit.

In order to seek credits for a Minnesota Articulated College Credit complete the following:

Section 2. Assessment of previous education

Includes, but is not limited to, non-equivalent and/or non- transferrable education, hour-based, expired credits, and discontinued programs.

The following conditions apply:

Evidence of prior learning that does not fit within the other categories but aligns with a SCC Program.

Subpart H. Fee Schedule

SCC will charge a student fee for the evaluation of prior learning according to the annually established fee schedule.

In accordance with Minnesota legislation and System Procedure 5.11.1 Tuition and Fees, Part 5, Subpart B., 鈥淎 fee shall not be charged for analysis and awarding of credit for training delivered by the United States military.鈥

Subpart I. CPL Transcription

SCC shall record the credit earned through Credit for Prior Learning on the official student transcript in compliance with Minnesota State Board Policy 3.29 and Procedure 3.29.1, College and University Transcripts.

When equivalent credit is awarded through Credit for Prior Learning, a letter grade will be recorded for each CPL credit course per SCC Grading and Grade Change Policy consistent with the current grading method for the course. CPL credits that apply as residential credit will be recorded the same as any other SCC resident credit.

Documentation will be maintained on file for each CPL assessment. Such documentation will provide evidence of expected learning outcomes, assessment method(s) used, and standards for award of credit.

Subpart J. Transparency and Information Dissemination

Section 1. Transparency:

Section 2. Information Dissemination: SCC shall provide timely and readily accessible information to prospective and admitted students regarding opportunities for CPL in official publications, such as the college catalog, web site, through advisors, faculty, advising materials and at SCC events such as orientation.

Subpart K. Transferability of Credit for Prior Learning Credits

色中色 does not guarantee that another college or university will accept CPL credit in transfer. Students planning to transfer to a college or university should contact the receiving institution to determine the acceptability of transferring CPL.

Subpart L. Faculty and Staff Development

Personnel involved in CPL will receive preparation for engagement with the institution鈥檚 CPL Program Policies and Procedures. Professional development will include benefits, opportunities, assessment tools, and associated processes of SCC credit for prior learning.

Subpart M. Data Tracking and Reporting

SCC will track and report CPL credits by category and method. The benefits of CPL and its relationship to student persistence, degree completion, and time to degree will be evaluated. Credit awarded for CPL will be coded indicating the category and method of prior learning assessment used with the following codes:
SNE = Standardized/National Exams (e.g. AP, CLEP, IB)
CE = Challenge Exam/Credit by Examination (i.e. Test Out)
IA = Individual Assessment (i.e. Portfolio, Skill Simulation, Interview)
NET = Non-College Education and Training (e.g. Military, ACE, Industry Credential) O = Other (e.g. Tech Prep, Previous SCC Education)

Subpart N. Procedure Review

This procedure will be reviewed and modified as appropriate through the Policy/Procedure Development and Review Process.

Part 6. Forms:  n/a

List of Related Policies or Procedures

3.35 Credit for Prior Learning policy (System)
3.35.01 Credit for Prior Learning - External Assessments procedure (System)
3.35.02 Credit for Prior Learning 鈥 Internal College/University Assessments (System)
3.35.03 Military Courses and Military Occupations procedure (System)
5.11 Tuition and Fees policy (System)
5.11.01 Tuition and Fees procedure (System)
3.21 Undergraduate Course and Credit Transfer and the Minnesota Transfer Curriculum policy (System)
3.21.01 Undergraduate Course and Credit Transfer and the Minnesota Transfer Curriculum procedure (System)
3.29 College and University Transcripts policy (System)
3.29.01 College and University Transcripts procedure (System)
3.36 Academic Programs policy (System)
3.36.01 Academic Programs procedure (System)
3.0005 Grading policy
3.0005.0001 Grading procedure

 

Date of last review: 11/5/2024