Purpose: This policy describes the electronic equipment checkout/in process for staff and faculty.
Applicability: The Department of Instructional Technology offers an electronic equipment checkout service to 色中色 (SCC) staff and faculty. Electronic equipment is available for checkout at the Help Desk on the N. Mankato campus and the Library on the Faribault campus. Electronic equipment is to be used for the purposes of study, work, and research related to SCC activities.
Limits & Availability
- The electronic equipment can only be checked out and used by currently employed SCC staff or faculty.
- Faculty and staff will be allowed to specify their return date, not to exceed the last duty day of the current semester to allow for inventory and maintenance.
- Electronic equipment can be reserved by emailing the Help Desk (
This email address is being protected from spambots. You need JavaScript enabled to view it. ). - Borrowers may not alter, delete or copy any software loaded on the electronic equipment or otherwise change its existing configuration.
Procedure:
Checkout Procedure
- An employee borrowing any electronic equipment should read and agree to abide by the SCC Electronic Equipment Checkout Policy and the MnSCU Acceptable Use Policy. (http://www.minnstate.edu/board/policy/522.html)
- An employee borrowing electronic equipment is required to present a valid SCC ID card.
- The borrower must sign the electronic equipment checkout agreement before taking any electronic equipment.
- At the time of checkout, the electronic equipment will be inspected by a Help Desk worker to make sure it is intact and functioning properly.
- The borrower will be cautioned to save files on flash or jump drives, CD, or to send them via an email attachment. All faculty/staff have access to 鈥淢y Files.鈥� Access is available from the faculty/staff portal. All files will be erased after the computer is returned.
Check-in Procedure
- When returning, the borrower should allow at least five minutes for a Help Desk worker to check the equipment.
- Borrowers must return the electronic equipment to a Help Desk worker. Electronic equipment should not be left unattended at the Help Desk counter.
- A Help Desk worker will verify that all parts are present and that the computer and all accessories are in good working order.
- All electronic equipment will be turned on and checked for functionality upon return. Troubleshooting Problems & Questions
- If patrons experience problems with electronic equipment hardware or applications or have questions, they should ask a Help Desk worker.
- The borrower will be fiscally responsible for any damage to any electronic equipment if he/she tries to troubleshoot problems.
Disclaimer
SCC is not responsible for damage to any removable drive (i.e. CD or flash drive) or loss of data (video, photograph, audio) that may occur due to malfunctioning hardware or software. Requests for software in the labs must be submitted to the Help Desk prior to July 1 in order to be installed and maintained by IT for any fall semester: Program requests prior to December 1 for any spring semester: Program requests prior to April 1 for any summer session. Failure to submit software installation requests by the deadlines may result in overtime being charged back to the department making the late request.
The Help Desk is to be notified prior to the purchase of any software to be installed on SCC computers. At the time of acquisition, the following documentation must be submitted to the Help Desk:
- Number of licenses
- Copy of license agreement
- Access to software documentation and installation instructions
- Any support agreement contacts and renewal information
Policy Owner: Dr. Mark Baas Policy Owner Contact Number: (507) 332-5876
Date of Policy Adoption: 1/25/2015
